Once you make reservation for an apartment (or any other type of accommodation), you will be asked to complete online forms providing for name, (home or office) address, (business or private) email address, (mobile, home or office) telephone number, credit card details (i.e. credit card type and number, expiration date, credit card holder name) and to the extent available, reservation preferences, smoking preference amongst others..
Such information is required to process, book and complete reservations (including receiving a confirmation email as a result of the booking confirmation).
What we do with the information we gather?
We require such information to understand your needs and to also ensure we provide better service based on the following reasons:
- Internal record keeping.
- Utilize the information to improve products and services.
- Pperiodically send promotional emails on new locations, special offers or other information which we think you may find interesting using the email address which has been provided.
- From time to time, we may use your information to connect and contact other Clients for market research and survey purposes which could be done via email, phone, fax etc. We may also use the information provided to customise the website in line with our Client’s interests.
Disclosure of personal details
For our services, we shall collect for the following purposes the following information:
Reservation enquiries: For the purposes of completing bookings and save for disclosures required by law, criminal investigations, subpoenas or court orders, we will only disclose your name, contact details and the credit card details to the relevant apartment provider with which a booking is made. However, please note that from time to time, we may use third party distributors which provide certain services and functions for and on our behalf. These third-party distributors may have access to some of our client’s personal information in order to perform their services and functions, but remain subject to a confidentiality obligation pursuant to which they cannot use, share or disclose the information for any other purpose.
Newsletters and other information: In the event you wish to subscribe for our newsletters or wishes to receive promotional communications or other information from us (relating to other services and locations), we shall first offer you the option to “Opt in” for this service. In the event you no longer wish to receive our newsletter and other promotional communications, you shall be at liberty to simply click on the unsubscribe link available at the bottom of each email.
Visitor’s registration, log in and use of “cookies”: For (improvement of) our service and business locations, we use (temporary and persistent) cookies, authorised third party cookies and/or other technologies to collect non-personally identifiable data such as IP address, browser type and Internet Service Provider (ISP) and (for users of our service through a mobile device) Unique Device Identifier, Operating System. This non-personally identifiable data helps us to track browsing behaviour, create specific or tailor-made offers or advertisements, and to monitor and record the visits and use of our website(s).
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical and analytical purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may however prevent you from taking full advantage of the website.
Most of the cookies we use are essential for parts of the website to operate and have already been set. You may delete and block all cookies from this website, but please be aware that restricting or deleting cookies may impact on the functionality of the website.
Your web browser may allow you to restrict or delete cookies set by this website. The Help function within your browser should tell you how. Alternatively, you can visit www.allaboutcookies.org which provides general information about cookies and how you can manage cookies on your computer.
Secure transmission of your credit card information
In order to protect and safeguard the personal data provided to us, we have implemented the use of appropriate business systems and procedures. For example, your credit card information is transmitted to us through a secure server protocol, which encrypts all your personal and credit card details. The encryption method used is the industry standard “Secure Socket Layer” (SSL) technology.
Furthermore, we have implemented and use security procedures and technical and physical restrictions for accessing and using personal information. Only authorised employees are permitted to access personal information for performing their duties in respect to our services in accordance with our data protection guidelines.
Your credit card details will be kept by us up to a maximum of 2 days after a booking is made. After that period, your credit card data will be deleted.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
- whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at email@example.com
We will never provide, distribute or lease your personal information to third parties unless we have your permission or is being required by law to do so. However, we may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us grant us the express approval to do so.
If you believe that any information, we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.
When should Shortlets & Cribs send you email Notifications?
After you have made an enquiry, you will receive a confirmation message with all the information about your enquiry. Once the short let provider has confirmed availability as well as prices, we will send you a confirmation email and instructions on how to place your booking. Prior to your arrival date we may send you an email which may include information on your destination and may provide certain information and offers (including third party offers to the extent that you have actively opted in for this information) relevant to your booking and destination. To the extent that you have “Opted in” you may receive our newsletter or other information from time to time.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over thee other website. Therefore, we shall not be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.
Kindly exercise caution and look at the privacy statement applicable to the website in question.